NDIS invoice template for support workers and providers

For independent support workers and other NDIS providers: the participant's name and NDIS number, the date and support item number on every line, and your ABN. Free, no account.

What the NDIS needs to pay a claim

The NDIS Guide to getting paid lists what a payment claim needs:

• the participant's name
• the participant reference number or NDIS number
• the dates of support
• the support item reference number
• the support item price

The invoice maker asks for each of these and will not make the PDF until every line has its date and support item number.

Plan managed or self managed

• Plan managed: send the invoice to the participant's plan manager. It must include a valid ABN, unless you are exempt from providing one, in which case you include the ATO's statement by a supplier form.
• Self managed: send the invoice to the participant, who pays it. Once paid, send them a receipt so they can claim it. Mark the invoice paid in your list here.

How long you have

Payment requests must be made within 2 years of the support. The NDIS does extra checks on claims made more than 90 days after a support, which can hold a claim for up to 28 days. The invoice maker warns you when a line is more than 90 days old.

GST

If you are registered for GST, a support to an NDIS participant is GST free only when all of these hold (ATO): the participant has a plan in effect, the support is a reasonable and necessary support in that plan, there is a written agreement, and the support is covered by the NDIS GST free Determination. NDIS lines start as No GST; change a line if it does not qualify.

Price limits

Registered providers must keep to the NDIS price limits for each support item. This tool does not check prices against them: check the current NDIS pricing arrangements for your support items.

Read on ndis.gov.au and ato.gov.au on 12 November 2026. General information, not advice. The NDIS changes its rules from time to time; check the pages linked above.